Privacy Policy
Introduction
ASCALi Ltd is required to follow the EU General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
We take privacy seriously and are committed to protecting your privacy. We will not sell, trade or rent your personal information to others unless we have your permission or are required to do so by law. We use data collected to provide the best service to customers.
This Privacy Policy details how ASCALi uses and protects any information obtained by us directly from staff, clients and suppliers and those indirectly obtained from a social networking site or other public domain. ASCALi uses its sources lawfully.
Legitimate Interest
In order for us to be able to communicate with and provide a service to clients it is in the Legitimate Interest of all parties that ASCALi can process personal data.
Data We Collect
For those seeking employment with us, we will collect personal data which may include name, address, telephone number, email address, online identifiers, CV document, current remuneration package details, future remuneration expectations, ID checks, right to work checks, payroll records etc.
When using our website/making enquiries, we may also collect, store and use the following kinds of personal information:
- information about your computer and about your visits to (and use of) this website (including your IP address, geographical location, browser type and version, referral source, length visit, page views and website navigation paths);
- information that you provide to us when enquiring via our website forms or direct emails to ‘[email protected]‘ (including your name, job title, company email address, company phone number);
- information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name, email address and job title);
- information contained in or relating to any communications that your send to us or send through our website (including the communication content and meta data associated with the communication;
- any other personal information that you choose to send to us throughout the enquiry/scoping period or whilst we deliver services to you.
Why We Collect This Data
We require this information to understand needs and therefore provide the best possible service to clients and staff. Personal data will be stored, processed, used and disclosed by us to:
- process an enquiry (directing your enquiry to the most relevant Senior Manager/Director, to track your enquiry to its conclusion to ensure you are satisfied with the outcome/our response and for administrative purposes);
- ensure downloaded content has been received to outline our services;
- save and audit trail of your ‘opt-in’ to email communications;
- send you marketing communications that you have specifically requested (you can inform us at any time if you no longer require the emails, either by using the ‘unsubscribe’ button included on all marketing emails or by requesting to be removed from the list by email [email protected];
- provide suppliers with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
- deal with complaints made by or about you relating to our website;
- keep our website secure;
- provide our service and facilitate the process;
- contact individuals by email, SMS, phone, SKYPE or social networking about vacancies that we feel may be of interest to them or regarding vacancies that they have placed with us;
- provide abridge de-sensitised CVs of our associates to potential clients – we will always obtain verbal and/or written consent from staff before presenting details to a client;
- send to third parties who we retain to provide services which may include reference checking, qualification and criminal record checking etc. We will always ensure that the third parties that we use comply with the EU General Protection Regulation (GDPR);
- be used by third parties who perform outsourced functions on our behalf such as IT Consultants carrying our work on our IT systems, professionals advisors and auditors. We will always ensure that these third parties also comply with the EU General Data Protection Regulation (GDPR);
- to fulfil our contractual obligations to our clients;
- to ensure that our records are kept up-to-date;
- to maintain business relationships with clients and staff;
- to comply with legal requirements;
UK and International
Logistics Consulting operates across the UK and internationally. The personal data that we process may be sent to clients and third parties outside the European Economic Area (EEA). We will always obtain verbal and/or written consent from data subjects before doing this and will take reasonable steps to ensure that his/her privacy rights are protected.
Consent
If we want to use your data for any reason other than to provide a service to you then we will seek your consents to process or disclose your information.
Sharing Your Data
We reserve the right to transfer your information to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all the assets of our company, provided that the third party agrees to adhere to the terms of this Privacy Policy and provided that the third party only uses your Personal Data for the purposes that you provided it to us. You will notified in the event of any transfer and you will be offered an opportunity to opt-out.
We may disclose you personal information to any of our employees, professional advisers, suppliers or subcontractors insofar as reasonably necessary to deliver our services.
We may disclose your personal information to any member of our Group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary to ensure we utilise our Group network to its best effect to benefit our clients, staff and prospects.
Where We Will Store Your Data
Keeping the information, we hold about you secure is very important to ASCALi. We store your data on a secure server in a UK data centre that is GDPR compliant. We have a Data Protection and Information Security policy in place to protect the loss or misuse of information under our control.
Access To Your Data
Access to your personal data is only provided to our staff and third parties who help us to process data as well as prospective and intended employers. Certain sections of our site may encrypt data. However, data transmissions over the internet cannot be guaranteed 100% secure.
How Long We Keep Your Data
We will not retain your data for any longer that is necessary. Your personal information will be stored for as long as the purpose for which the data was collected continues or for as long as is necessary to satisfy audit, legal, regulatory or accounting requirements or to protect ASCALi’s interests.
What Are Your Data Protection Rights?
You have the following rights under the General Data Protection Regulation in relation to how your personal data is processed. Should you wish to contact us regarding exercising these rights then please do so by emailing us at [email protected]
Right to object
You have the right to object to your data being processed. We will respond to your objection within 1 month.
Right of rectification of inaccurate or incomplete data
You are responsible for ensuring that all information supplied by you is true, complete, accurate and not misleading or like to mislead or deceive. You have the right to request that ASCALi corrects any incomplete inaccurate data that we hold for you. We will respond to your request within 1 month.
Right to erasure – also known as right to be forgotten
You can request that ASCALi removes all your personal data. However, this is not an absolute right – we can keep your personal data if we have a legal reason for doing so. If you ask for your data to be erased we may ask whether you just do not want to hear from us for a period of time or whether you want your data to be permanently deleted. We cannot keep lists of people whose data we have deleted, therefore we may still contact you at a later date if we find your details on a social networking site.
If you have requested for your data to be erased, we will tell any third parties to whom we have passed your data, that you have filed a request to erase. They must also do the same.
We are required to keep certain records, such as ID or right to work checks and payroll records for certain periods of time. These obligations will override any requests to erase data or any objection to processing for so long as we must keep the data.
Right to make a Subject Access Request (SAR)
You have the right to ask for a copy of the information we hold for you. We will ask you to verify your identity and may request further information about your request. If you make such a request then we will respond to you within one month, this may and can be extended to a further two months in certain circumstances. We will not charge you to respond to your request for information unless for example you have made repeated requests for the same information. We could refuse to comply with your request for the same reasons.
Right to restrict processing
Under certain circumstances you have the right to request the restriction of the processing of your data. We will respond to your request withing one month.
Right to complain to the Information Commissioner’s Office (ICO)
If you feel that Logistics Consulting is not meeting data protection obligations, and if you are not satisfied with our response to your concerns, then you may complain to the Information Commissioner’s Office, who will look into the matter for you. Information on how to do this is available at https://ico.org.uk/complaints
Personal Data Breaches
If we should suffer a data breach such as loss or theft of personal data, then we must inform the ICO. If there is a high risk to you then we must inform you too.
Direct Marketing
An organisation must have your express consent to send you direct marketing so, if Logistics Consulting wish to tell you about services other than the core services advertised on www.ascali.co.uk then we will seek your permission to send this to you.
Notification Of Changes To Our Privacy Policy
Any changes we make to our Privacy Policy will be posted on this page of the website. If at any time you have have questions or concerns about the policy, please contact us at [email protected]
Links To Other Sites
This Privacy Policy does not cover links within this site to other websites. We suggest that you read the privacy policies on the other websites you visit.
How We Use Cookies
In order to improve your web experience, ASCALi may from time to time use cookies. Our Cookie Policy describes in detail the cookies we use and their purpose.
ASCALi Ltd – Company Details
Company number: 12733934
Registered Office: 7 Manor Park Business Centre, Mackenzie Way, Cheltenham, GL51 9TX
Telephone: 01242 800650
Email: [email protected]
For more information on your rights, please visit the ICO website https://www.ico.org.uk